About the job

Responsibilities:

Event management

• Planning and implementation of Nina events including but not limited to:
• Nina’s annual fundraising gala and awards event
• Annual Patron’s luncheon
• Art exhibit openings
• Christmas Party and art sale
• Taste and Tours
• Annual AGM

Event Fundraising

• Soliciting auction items for annual fundraising event, ticket sales (including raffle sales), seeking sponsorship support
• Attract and develop new relationships with potential event sponsors, 3rd party fundraisers, program sponsors and donors
• Support CEO with donor recognition, maintaining relationships with sponsors, 3rd party fundraisers, as required
• Maintain applicable event/donor databases 

Volunteer management

• Recruitment, screening, placement and orientation of volunteers
• Management of internships (e.g. student placements), including supervision and reporting
• Ensuring sufficient volunteer participation at events and fundraising activities, as required
• Ensuring gallery is staffed with volunteers for out of office hours

Volunteer Administration

• Management of volunteer database, tracking of volunteer hours and providing statistical reports to the CEO on a quarterly basis
• Management of raffles and casinos, including application for licenses, ensuring that reports are accurate and completed in a timely manner

Internal/External Communication

• Open two-way communication with the CEO 
• Positive open communication with board members, volunteers and Nina staff 
• Positive open communication with all external contacts (sponsors, donors, patrons, 3rd party fundraisers, funders, public)

Our Ideal Candidate Has:

Education:  

• Minimum post-secondary degree or diploma, preferred designation in arts management, event management, management, marketing, communications, public relations or business
• Equivalent combination of education and experience will be considered

Experience:  

• Preferred 3 – 5 years in event management
• Preferred staff or volunteer management experience
• Marketing and/or sales experience is an asset
• Experience in a not-for-profit environment an asset 

Required competencies/knowledge/skills/abilities: 

• Excellent written and oral communications skills
• Self-starter with strong attention to detail
• Proven success with managing events and volunteers
• Excellent organizational, critical thinking, planning and problem-solving skills
• Networking and relationship building expertise with individuals and service providers